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Adjust your Zoom security settings to avoid these 5 privacy issues | Zapier

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This was set to ensure maximum security for all meetings. Read the matrix below to determine which Waiting Room setting option works best for your needs. See below to configure your Waiting Room setting. Recommended for: Advising and Office Hours. You can admit one participant or more at a time from the Waiting Room to meet with you. Video courses designed to help you become a better Zapier user. Learn about automation anytime, anywhere with our on-demand webinar library.

As people work from home in greater numbers, Zoom has become a household fixture. But like a lot of software, Zoom can be used both for good and by nefarious forces of evil who want to ruin your life one meeting at a time.

As with any app, there’s no perfect guarantee of privacy all the time, especially if you’re on a free Zoom plan that doesn’t offer call encryption. You might have some privacy concerns about Zoom, or you might just not want to get yourself into a super awkward situation. Here are some practical tips for avoiding those scenarios and staying secure on Zoom.

For more general strategies for making the most of Zoom, here are 10 tips and tricks for Zoom. Zoombombing refers to a random stranger joining your Zoom call and ruining it, either by being inappropriate and sketchy or by compromising information that’s supposed to be private. I don’t have nearly enough meetings to be at serious risk of being Zoombombed. But for some of you, having a random person show up in your meeting is a real concern. If you’re talking about proprietary company information in your all-hands meeting, for example, you don’t want strangers joining and hearing all about your plans to take over the world.

So how can you avoid virtual gatecrashers? Solution: Require a meeting password and use a waiting room. It’s pretty easy to avoid uninvited Zoom guests. When you schedule a new Zoom meeting, just make sure the Require meeting password checkbox is checked. The password will only be visible from the calendar event and invite for that specific meeting. In fact, Zoom recently changed its default settings so that passwords are automatically required for all new meetings, including for participants who join by phone.

Free accounts, including education accounts, can no longer disable this requirement. You can also lock a Zoom meeting once it begins, so no one else can join. Click the drop-down and select Any authenticated Zoom user can join. Click Save. Click the drop-down and select Only authenticated IU Zoom users can join. Turn off participant video upon entry You can configure your meeting room so that every participant’s video feed is disabled when first joining.

To do this: Log into Zoom. Click the name of the desired meeting. Click Edit this meeting. Scroll to the “Video” section. To the right of “Participant”, click off. Mute participants upon entry You can configure your meeting room so that every participant’s audio feed is disabled when first joining. Check Mute participants upon entry. If you are running a webinar, your participants won’t be able to unmute themselves. Enable the waiting room When the waiting room is enabled, participants can’t join the meeting until you admit them.

Enable for a single meeting Log into Zoom. Check Enable waiting room. Enable for all meetings Log into Zoom. On the left navigation pane, click Settings. In the “Security section”, locate the “Waiting Room” toggle. Toggle the “Waiting room” setting on. Once it’s enabled, the toggle will change in color from gray to blue.

Zoom Health users and regular Zoom IU users are part of a different Zoom instance, and as such, will be treated as guest participants if attempting to join one anothers’ meetings. For example, if a user from Zoom Health tries to join a Zoom IU user’s meeting, and the Zoom IU user has the waiting room enabled with Guest participants only selected, the Zoom Health user will be sent to the waiting room.

For Recurring meetings, if prompted whether to edit one or all occurences, click Edit All Occurences In the Security section, make sure Only authenticated users can join is unchecked. If you cannot uncheck it, you might be trying to edit one instance of a recurring event; Click on Meetings on the left again, and select to edit all occurences of the meeting At the bottom, click Save To see what non-SBU guests can expect, see Inviting Guests External to Stony Brook to Zoom Meetings.

Additional Information. Over the past few weeks, Zoom users have reported everything from uninvited guests playing pranks during a meeting, to more serious offenses such as stolen information obtained during a private conversation.

To start reviewing your settings, visit www. We encourage you to get acquainted with all the options you have for meeting settings here as familiarity with these settings will be helpful when reviewing tips below. To avoid this issue, only share meeting links via secure email or chat. This will provide a one-time only Meeting ID.

 
 

 

How to make a zoom meeting account – none: –

 
The In-Meeting Chat allows you to send chat messages to other users While in a meeting, tap the screen to make the controls appear.

 
 

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