What is Zoom? How it works, tips and tricks and best alternatives | TechRadar
Zoom is a video communications platform that many of us at ZDNet consider to be a valuable digital tool today.
One of Zoom’s key strengths is its simplicity, but the platform also has a variety of advanced features that remote workers will find useful for improving their productivity. Austraalia, we’ll show you how to get started, and also offer some tips and tricks that experienced users may be missing out on. Which video conferencing platform is right for your business? We’ve gathered details about 10 leading services. First of all, head over to Zoom in your browser. The layout will be slightly different depending t whether you are on desktop or mobile.
There are four plans available; the most popular now likely being the aaustralia tier, in which virtual meetings can be held with up to participants, 1-on-1 meetings 30 minute time limitsand meetings with multiple participants can be held for how to set up zoom on laptop australia – none: to 40 minutes.
When your time is up, you can simply restart a meeting if need be. The free option also australix private and group hkw. Participants can join via their PC or a telephone line, and both desktops and apps can be shared. Zoom’s Pro, Business, and Enterprise packages come with additional features, including an increase in meeting duration limits, cloud recording and storage, Skype for Business interoperability, single sign-on options, transcript recordings, and company branding.
It is possible hw join nonee: meeting npne: from your browser, but in how to set up zoom on laptop australia – none: interests of longevity and avoiding browser limitations, we recommend you download the application.
Also: Remote working jobs: 5 problems we need to solve in To start using Zoom, make your choice browser or a direct download and /7215.txt sign up. You will be prompted to type in your email or sign in sey either Google or Facebook. Businesses can also provide you with a hkw sign-on key SSO to attend meetings, although you will also need to know the company’s. Alternatively, you can look up the domain by how to set up zoom on laptop australia – none: a search based on your company email address.
At the next sign up prompt, Zoom will how to set up zoom on laptop australia – none: for permission to send resources including product videos and how-to guides your way. Either click “confirm” or “Set Preferences;” the latter option being to receive emails once a week, once a month, or never.
Make your selection. By now, a confirmation email should have landed in your inbox. Open the message, click “Activate Account” or paste the included confirmation link into your browser, and then at the next prompt, you will need to complete account creation with your name and a strong password. If you wish, on the next screen, you can invite your colleagues to also create an account. If australja, click “Skip this step.
Now you can choose to create a test meeting if you like, as well as add Zoom as an extension. If you will be using Zoom for the foreseeable future for work purposes, you may want to select and install appropriate add-ons now.
You can choose to launch a test meeting, which contains the meeting’s URL and the option to invite others. We will go through the core features of the meeting system in a moment, but for now, let’s head over to the web zzoom, zoom.
On the Zoom websitehead to ” Your Account ” in the top-right to manage your profile. You can change details under the ” Profile ” tab such as your name, picture, default meeting ID, password and time zone. Next, head to ” None. Also: The modern workplace: Will remote tech workers tolerate being monitored? In the interests of security and to prevent scammers from hijacking a meetingyou should make sure you use strong passwords.
Passwords were not always enabled by default, but after Zoom apologized for “falling short of the community’s — and our own — privacy and security expectations,” a rush of security changes were made, including the enabling, by default, of passcodes for scheduled, instant, and personal laltop.
The security tab is now extensive and includes options to allow or restrict public and private chats when you host a meeting; you can give permission for files to be transferred, select who can screen share, enable end-to-end encryption but you will need to verify your phone number first to select this optionand you can even impose blocks on users coming from specific countries or regions. The Zoom desktop app has a similar layout, with “preferences” accessible from the top-right corner.
The options you can access here are related to your PC, such as whether извиняюсь, how to check video before zoom meeting прочтения not you want to use dual monitors or automatically enter a full-screen mode when a meeting starts.
You can also test your microphone and speaker setup, choose a color theme, select a default location for recordings, and tweak accessibility controls, among other functions. With your basic preferences in place, let’s go to the ” Hw ” tab in your profile. The first screen you will see reveals any scheduled meetings in your diary.
Click “schedule a new meeting” and a new screen will appear, in which you can name your meeting, add a description if you want, and choose the date and timezone. If this is to be a continual meet up with colleagues, there is a handy ” recurring meeting ” checkbox under the timezone tab. If you select it, you how to set up zoom on laptop australia – none: then choose how nlne: the meeting needs to be repeated — whether daily, weekly, or monthly, and how many times during xustralia day you want the meeting to repeat.
The short answer is: you must do so manually. There are two ways to do this: through calendar invites, or via your own email account. If you wish to invite others through a calendar, links to Google Hone:, Outlook Calendar, and Yahoo Calendar are displayed once your meeting has been saved. Alternatively, next to the “join URL” link on this screen, there is an option hlw “copy this invitation.
See: Want to be a developer? These are the coding skills that can get you hired. Clicking on this page element brings up ausgralia screen with all of the important information required for the meeting, including the URL, of which the meeting ID is already embedded.
Copy this to your clipboard, open your email client, paste the details into a austraoia message, and invite away. So, in short, zoo, participants need is the meeting URLdate and timeand a passcode.
If you lapgop to try out features before bringing other people in, create a test meeting at this stage and select “Start this meeting. The nobe: prompt, in either case, will ask you to how to set up zoom on laptop australia – none: sett computer audio if you are on PC, and will also laaptop you the option to test lapptop speaker and microphone. At the top right of the meeting window, you can choose to go laptoop screen.
We are now going to go over the basic settings you need to know about in meetings for management purposes. If you are using an external microphone, speaker, or camera, open up the arrow tabs next to these options to choose which equipment you want to use external or inbuilt. Moving on, how to set up zoom on laptop australia – none: ” Manage Participants ” tab is particularly important.
Under this hone:, you can find ” invite ,” which is useful if you’ve forgotten to bring someone into a session. Clicking this option will bring up a box with everyone connected to the meeting. In the interests of privacy, however, hosts and other participants cannot control individual camera feeds.
A handy feature to note here under ” Security ” is ” lock ,” which stops anyone else from joining an active session. Different views eet You can pick one of four view options — but this only impacts how you view a meeting, and not others. By default, Active Speaker is the default video layout — in which the person talking is ramped up to a larger screen — but how to set up zoom on laptop australia – none: is also a gallery layout that brings in every participant on one screen through a grid, an ” immersive ” view that puts participants in the same ‘room’ through a virtual background, and a floating thumbnail option.
The ” Share Screen ” tab allows you to share your PC screen with how to set up zoom on laptop australia – none:, including your full desktop, browser, or open applications, and also permit others to share their own screens simultaneously. Now, let’s how to set up zoom on laptop australia – none: about messaging.
The ” Chat ” tab on the main bar is designed for users to type out questions and messages, as well as share files either hosted by cloud storage providers or stored directly on your PC, as long as the “Send files via meeting chat” option in Account Settings has been enabled. As a host, you can also select the how to set up zoom on laptop australia – none: The final tab of note is the ” Record ” oaptop, which you may want to use if you are discussing work matters and want to save the session in order to austrlaia a copy of it to others later.
By default, no one except the host can record a session unless the host gives permission to do so. Participants will be warned that the meeting is being recorded through an automatic audio message. Finally, the ” End Meeting ” tab finishes nome: session. If the host needs to leave but the meeting should carry on, they can assign the host status to another participant — but enabling co-hosts has to be selected first in the “Meetings” tab and can only be selected by subscription holders.
Alternatively, you can leave the meeting or end the meeting for all. Now that the basics have been covered, how to set up zoom on laptop australia – none: is a range of settings and features that more experienced users might want to use. Let’s head back нажмите для деталей to the web portal to run through a few options.
If you are using the desktop applicationyou can quickly access как сообщается здесь area by going to “Settings”. If you have a Pro, Business, or Enterprise plan, you can take advantage of the webinars option.
Webinars can be set up that broadcast to up to 50, view-only attendees at a time. Screens, video, and audio can be shared; chat sessions between attendees and panelists can be hosted, and webinars can be run on either a pre-registration or open pu. In uo, Zoom introduced the option for enabling language interpretation.
Up to 20 participants can be designated as interpreters during a Npne: session, and they can create their own audio channels for participants to select in their preferred language.
Virtual backgrounds can be used to hide the chaos and clutter of your home. There are specific hardware requirements, which can be accessed here. Most modern PC setups should be able to manage — but the virtual background, either made up of images or video, works best with a green screen and uniform lighting.
There is also “studio effects,” a beta service for adding filters. To set up a virtual background, go to the desktop app, “Settings,” and choose “Virtual Background. You may see a warning that says your hardware isn’t good enough — but give it a go, anyway. This is a useful option if you are canvassing ideas austraoia soliciting feedback and it comes with different annotation options, including text boxes, arrows, and more. The “spotlight” is a form of highlighter which can be used to bring user attention to a particular area or point.
This can be enabled under in-meeting settings. Ausstralia can be added to a virtual whiteboard and shared screens. When software is popular, scammers come out how you zoom in on computer screen how you zoom on your computer the woodwork to try and find a way to capitalize. Zoom is no different /24049.txt the appearance of scammers jumping into unprotected meetings and posting malicious links and pornography has given australiw to the phrase “Zoom-bombing.
Zoom has published a guide on how to prevent gatecrashers from disrupting your meetings, including pointers such as:. Zoom Rooms is a more advanced software offering available on a subscription basis.
Zoom Rooms, an option for business owners, combines audio conferencing, здесь conferencing, and wireless screen sharing. A PC running Zoom Rooms ho how to set up zoom on laptop australia – none: bare minimum requirement, but iPads, TV displays, external speakers, cameras, and microphones seh all be integrated within one room.
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Student Info. Domestic Students. International Students. International Students Travel Requirements. Domestic Courses. Diploma of Business BSB International Courses. Academy of Hypnotic Science. Simulation Room. Installing Zoom on a desktop or device To set up Zoom for the first time on a computer: Step 1: Download and install Zoom.
Join the Virtual Class. Step 2: Join meeting SIA will send you a text message the day before your scheduled class. Signing in via SSO means that your Zoom account will be linked only to you and cannot be shared. If it is critical for you to keep this functionality, please raise a ticket to the AV Team to discuss your options before November 8.
Alternatively, you can check if Zoom Scheduling Privilege will apply to your business need. If you do not utilise one of these security methods when setting up your UNSW Zoom meeting, your meeting will default to have the waiting room enabled. See the Zoom security best practice guide for more information on how to best secure your meetings.
If you change your email address to your personal non-UNSW email address you will retain your existing personal subscription. You should read this Zoom help article before proceeding. If you are already signed into the application, and are unsure what sign in method you used, we suggest signing out and signing back in again using the SSO method. However, if required, the host can also assign an attendee the ability to record the meeting locally.
In the participants menu, navigate to the participant who will be granted recording privlidges and click More next to their name. We recommend that you limit the use of Zoom meeting recording where possible, and only ever assign known authorised end users the ability to record your meeting.
It is your responsibility to ensure that meeting recording is carried out in accordance with university privacy and data handling guidelines. Never publicly share your meeting invite details via social media. This will help to avoid rogue attendees joining you meeting and accessing meeting data. Click Participants in the host controls to display the participants list.
Optional Click the drop-down menu located at the top left corner and click Pop Out to separate the participants list from the meeting window. You should only ever admit known attendees to your meeting. If none of the above security settings are selected, UNSW Zoom meetings will default to have the waiting room function enabled. Hosts should alwa ys passcode protect Zoom meetings in which sensitive data will be discussed or shared.
Meetings that involve sensitive information, or in which sensitive data is shared, should not be recorded. Never utilise personally identifying information in the title of your Zoom meeting. Unauthenticated users should be held in a waiting room so the organiser can check their identity upon admitting them to the call.
The meeting host should always monitor the participants list and ensure that no unknown participants join. How to enable the waiting room, passcode or “only authenticated users can join” option:. Under the security options select at least one of the three security options. Important note: to effectively secure a meeting using the “Passcode” option, the host must use an automatically generated meeting ID and supply only this and the passcode as the means to join.
You should know and understand your obligations regarding privacy and data security before utilising any video conferencing platforms. Consider utilising Microsoft Teams for enhanced security, especially meetings that involve sensitive information, or in which sensitive data will be shared.
Cloud based Zoom recordings are encrypted. However, if you choose to record your Zoom meeting to your local device then the recording is not automatically encrypted. To encrypt future locally saved recordings, select end-to-end encryption within the meeting settings when recording sensitive meetings.
Please also note that a minimum Zoom client version of 5. Please be aware that Zoom end-to-end encryption is still in development. Therefore, selecting end-to-end encryption in Zoom will disable several features. Zoom screen sharing capability is a useful tool but also presents a risk. Be aware that it is easy to accidentally disclose sensitive information by using this feature. Always be careful to only share information that is meant for your Zoom meeting attendees.
Please note that for security reasons file sharing has been disabled for participants on UNSW Zoom meetings. Only the meeting host or hosts can share their screen. Zoom will automatically download the latest version of the Zoom application if there is one available.
UNSW Zoom accounts that were set up using a shared mailbox will soon be phased out. Instead of sharing your credentials, you should use the Zoom scheduling privilege function. The delegate who has been assigned scheduling privilege is able to schedule, manage and act as an alternative host for your meetings. Note that, the delegate and the main account holder must have a licensed UNSW Zoom account to use scheduling privilege.
If both account holders have a webinar license, then delegate will also be able schedule webinars on behalf of the main account holder. Type in the email address of the account holder s that you want to assign scheduling privilege to. Use commas to separate multiple email addresses.
Note: If scheduling privilege cannot be assigned because the user does not have a licensed UNSW Zoom account you will receive an error message: “Can’t find user [their email]”. Once an UNSW Zoom account holder has given you scheduling privileges, logout of the Zoom application and login again to activate your scheduling privilege. Choose the user you want to schedule for from the “Schedule for” drop down menu. This will generate a meeting invite from your email application including the Zoom meeting link.
Enter any additional details into the meeting invite as required and send it out to the intended recipients. Note, always retain the Zoom meeting link in your invite.
IT Security Policy. All meetings hosted from student accounts must be secured with one security option. If you are a current UNSW student not staff who had a zoom account using a UNSW email address, you will have received an email from Zoom requesting that you either consolidate your account or change your email address.
It is important to know that if you choose this option you will be provisioned with a UNSW Zoom basic unlicensed account only. A Zoom basic account has no recording functionality, group meetings are limited to 40 minutes, and Zoom security settings are as mandated by UNSW.
With this option it is possible to get you a refund for unused portion of your personal Zoom subscription. Students will need to use a personal Zoom account. You will need to download the Zoom application on a computer or laptop or Zoom Meeting app on a mobile device. If you do not have microphone or having trouble with your computer audio, you can also dial in.
When prompted, use Meeting ID from the meeting invite, which is listed in the meeting invitation. Your audio should be on mute and your video stopped by defaulted on when you join the meeting. Audio — During the meeting you can turn on and off your audio. Select an individual from dropdown to chat privately with the Host or another Participant.
Zoom recordings can only be enabled by the host who has 2 options, Cloud and local PC. Local recordings are not encrypted by default so the user is required to provide encryption for sensitive material.
Cloud recordings are encrypted AND copied directly to the Hosts Echo library ready to upload to Moodle or other platforms. Never include the host participants’ names, email or other personally identifiable data on the meeting subject line. Zoom allows guests to easily join meetings. It also allows guest speakers and lecturers to talk to students.
For teaching and learning, the guests speakers must have a Zoom account to participate, but they can sign-up for a free Zoom account if they are not UNSW staff or students. Video transcripts and captions can be a great resource to enhance learning and bring teams together. They support individuals with hearing impairments, non-native English speakers and those that are slower with the processing of information such as people with learning difficulties, neurodiversity and other conditions.
To support equity and accessibility, it is important that hosts of webinars, meetings and live events always ensure that live transcripts are available for attendees. Here are a few alternatives to Zoom that make an equally good choice for businesses looking for the best video conferencing services around:.
Think again opens in new tab. If you’re after a new webcam for Zoom video conferencing, or indeed any other kind of video conferencing, these are our top recommendations right now. He’s responsible for curating our news content, as well as commissioning and producing features on the technologies that are transforming the way the world does business.
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Installing Zoom | SIA Melbourne – Downloading Zoom on Your Laptop
If you have questions about our Zoom account, please post in the acf-community channel on Slack, or send an email to [email protected] or reach out to your organiser. If you want to record your meeting, follow these instructions.
For updates to this guide check the Google Doc version. For more resources on this topic see the Meetings — Digital tag on the Commons. By Australian Conservation Foundation This clear and easy guide produced by The Australian Conservation Foundation will help you set up and run an online meeting using Zoom.
Enter your email and password. Check the “Keep me signed in” option especially if you plan to use the service often followed by the “Sign In” button to complete the login process.
Sign in to complete the process. More Button Icon Circle with three horizontal dots. It indicates a way to see more nav menu items inside the site menu by triggering the side menu to open and close. Smart Home. Social Media. Marissa Perino. Share icon An curved arrow pointing right. Twitter icon A stylized bird with an open mouth, tweeting. Twitter LinkedIn icon The word “in”. LinkedIn Fliboard icon A stylized letter F.
Flipboard Link icon An image of a chain link. It symobilizes a website link url. Copy Link. It’s easy to make a Zoom account on either your desktop or mobile device. You can sign up for the video conferencing service from your Mac or PC or from your phone or tablet after downloading the app.
To sign up, you’ll need to download the app and then complete three steps on your internet browser, and have access to your email to verify your account. Please call or email us at info sia. Want to know more? Leave your details and we’ll be in touch. We will endeavour to contact you as soon as we can! Alternatively, you can call us on or email us at info sia. Sign In My Account. Student Info. Domestic Students. International Students. Your audio should be on mute and your video stopped by defaulted on when you join the meeting.
Audio — During the meeting you can turn on and off your audio. Select an individual from dropdown to chat privately with the Host or another Participant. Zoom recordings can only be enabled by the host who has 2 options, Cloud and local PC. Local recordings are not encrypted by default so the user is required to provide encryption for sensitive material. Cloud recordings are encrypted AND copied directly to the Hosts Echo library ready to upload to Moodle or other platforms.
Never include the host participants’ names, email or other personally identifiable data on the meeting subject line. Zoom allows guests to easily join meetings. It also allows guest speakers and lecturers to talk to students.
For teaching and learning, the guests speakers must have a Zoom account to participate, but they can sign-up for a free Zoom account if they are not UNSW staff or students. Video transcripts and captions can be a great resource to enhance learning and bring teams together.
They support individuals with hearing impairments, non-native English speakers and those that are slower with the processing of information such as people with learning difficulties, neurodiversity and other conditions. To support equity and accessibility, it is important that hosts of webinars, meetings and live events always ensure that live transcripts are available for attendees.
A free live transcript service is available for Microsoft Teams and Zoom webinars, meetings, and live events. For Zoom, the host of the webinar must always enable the live transcript function first so that it is available for attendees to turn on. View instructions for activating video transcripts and captions for Teams and Zoom.
As an alternative to the free Zoom live transcript service, a paid closed captioning service can be managed by third party software or manually. Third party captioning services should be paid for by the Zoom account holder. The following link provides step by step guides for third party closed captioning. More information can be found at Zoom Closed Captioning support page. Enable Auto-Transcription: Allows the system to start providing live transcription.
Participants will be notified that this service is available. If you’re the meeting host, we recommend using a third-party closed captioning service if you want closed captions in breakout rooms enabled via API token.
If you want a participant to type closed captions, make sure you assign them permission to type closed caption before starting the breakout room sessions:. After you start breakout room sessions, participants can click Closed Caption in the meeting controls to view closed captions. Only one participant can be assigned to type closed captions in a meeting, thus it is only possible to have one breakout session with closed captioning.
Live transcription is currently not supported in breakout rooms. The accuracy of Zoom’s live transcription feature depends on many variables, such as but not limited to:. Background noise Volume and clarity of the speaker’s voice Speaker’s proficiency with the English language Lexicons and dialects specific to a geography or community.
Because of these limitations, if you are required to use speech-to-text support for any compliance needs in your meetings and webinars, Zoom recommend using a third part provider who may be able to guarantee a specific accuracy via API token. The desktop client can be manually updated and best practice is to check you have the current version in advance of your meeting. The web app will always be current. Log into the client and on the top right click on your profile icon the select “Check for Updates” towards the bottom of the drop down list.
Monitor resolution determines the file size of your Zoom recording, the higher the resolution the larger the recorded file size. There will be some instances where a higher resolution is required but for most Zoom meetings and classes a lower resolution will be enough.
The main reasons file sizes should be kept small are: 1. Reduces storage space on PC if Local recordings is selected 2. Cloud recordings greater than 5Gb will not be auto loaded to your Echo library and requires manual uploading 3. Some users may encounter difficulties in downloading larger files 4. Editing of larger files is more time consuming.
Reduce the resolution of your display before you start the session and begin recording. Note : Lowering screen resolution makes text and objects larger in the recording. Make a test recording to see if important content fits comfortably in the viewable area.
Click the start menu then select Settings OR click the magnifying glass and type in Settings 2. Select system then Display. Next to Resolution, select Scaled. Choose a setting that results in larger text.
If not, restart your Outlook application. Click “Add a Zoom Meeting” to add Zoom join details to the meeting. If prompted, sign in with SSO. In the “Required” field add your desired participants. You can also invite a Teams meeting room and join the meeting using the Teams meeting room touch panel and use the in room conferencing system. Click Send to send your meeting invitation.
Please contact the Multimedia and AV Technologies team at av unsw. This can be done from the Zoom applicaation itself, or from within Outlook once the Zoom Outlook Add-in is installed.
See this guide for how to install the Outlook Add-in. Ensure you have the Zoom Add-in for Outlook installed.